California Law Limits Use of Employees' Social Security Numbers

By Stacey Mark
September 13, 2007

California employers are required to provide itemized statements with employee paychecks that include employee Social Security numbers or other personal identification numbers under Labor Code 226.  As of January 1, 2008, however, only the last four digits of a Social Security number or any other personal identification number may be shown on the statements. If your company has California employees, now is a good time to check that your payroll system is in compliance, or will be by the first of the year.  Employers (even those without California employees) may also wish to review California's Recommended Practices on Protecting the Confidentiality of Social Security Numbers (California Department of Consumer Affairs, Office of Privacy Protection April 2007).


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